Art Services Supervisor jobs in Ohio

To apply by mail

Salary range: $39k to $44k

SUMMARY

The Building Logistics and Services Supervisor is an internal service position entrusted with the successful logistical execution of all Museum rentals, non-rental programs, fundraising initiatives, partnerships, and staff events. The role is crucial for creating a positive and welcoming experience for visitors, ensuring timely and proper event set-up and take-down.

In collaboration with the Operations Manager and the Security Manager and other departments, this role actively participates in the logistical planning and execution of rentals and Museum events. Coordination with various departments and impacted areas is paramount to the successful execution of all events.

In addition, this role is accountable for maintaining the day-to-day physical appearance of the building to established standards, via leading the Building Services team. Responsibilities include providing training, setting expectations, scheduling, and providing support to staff. Additionally, the role contributes to the overall efficiency of the Museum via the management of processes and expenses.

Providing staff support, with cleaning, maintenance, or moving items/materials is part of the daily duties. Adherence to safety protocols, including the use of approved personal protective equipment, is mandatory.

This position reports to the Manager of Building Services and Security and requires 100% on-site presence, with scheduling flexibility based on staffing needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

GENERAL EVENT LOGISTICS COORDINATION:

• Facilitation of weekly events meetings:
  • Takes the lead in conducting weekly events meetings, ensuring comprehensive dissemination of event-related information.
  • Facilitates effective communication to guarantee the successful logistical execution of all programs and events occurring at the Museum.
• Support for rentals:
  • Coordinates the set-up and take-down of all rental programs.
  • Serves as a “second” event coordinator on event day on an as needed basis only.
  • Offers essential building services support to the rentals team, ensuring smooth operations and a positive experience for all involved.

• Ensures the seamless execution of non-rental programs, fundraising, partnership, and staff events: This includes, but is not limited to:

• Ongoing Communication:
  • Maintains continuous communication with all AAM departments.
  • Coordinates with various departments to manage external and internal event scheduling, day-of-event logistics.
• Logistical Coordination:
  • Facilitates the coordination of event set-up and tear-down based on floor plan.
  • In conjunction with the project lead, supports the deliveries and pickups from external vendors to ensure the smooth flow of events.

• Coordinates internal catering and logistics as required: Internal event coordination encompasses, but is not limited to:

• Board meetings, staff meetings, public programming, and workshops:
  • Coordinates various services, including coffee service, bar service, light refreshments, and full-service catering, as needed.

• Food vending and bar service support:
  • Assists with the Building Services team, the facilitation of food vending and bar service as needed.

BUILDING SERVICES:

1. Leadership:

• Provides effective leadership to the Building Services team, ensuring the maintenance of a clean and presentable facility using checklists and all applicable tools.

2.Collaboration with Museum staff:

• Works collaboratively with museum staff across all departments to support a cohesive and well-functioning environment.
• Provide support to Museum staff as needed. These duties could include receiving and forwarding deliveries, moving furniture etc.

3.Responsive to facility needs:

• Proactively responds to facility needs or issues, addressing them promptly to maintain a conducive and safe space.
• Ensures the satisfactory completion of all day-to-day cleaning tasks as scheduled, as well as general project support as needed /required.

ADDITIONAL DUTIES:

• Use of maintenance ticket system, correspondence, tracking of orders and supplies etc.
• Oversees vendor relationships as necessary.
• Participates in the preparation of the annual facility budget.
• Other duties as assigned.

QUALIFICATIONS

Professional Experience: Minimum of 2 years of professional experience in event management, hospitality, and leadership is preferred.

Certifications: Food Safety Level 1 and II Certification preferred; required within the first 60 days.

Age Requirement: Must be 21 years of age.

Team Collaboration: Ability to effectively collaborate and function as a member of a team, while also demonstrating the capability to work independently.

Self-Motivation: Highly self-motivated with a keen ability to follow through on details in a timely manner.

Leadership Skills: Possesses mature judgment and supervises teams in a professional and supportive manner. Demonstrates the ability to coach, set expectations, and follow through with fellow team members.

Emotional Intelligence: Displays emotional intelligence and the ability to read situations, asking clarifying questions to gather necessary information for successful event/program execution.

Stress Management: Capable of remaining calm in stressful and/or emergency situations.

Strategic Thinking: Exhibits strategic thinking abilities to create effective and efficient uses of the institution’s resources.

Budget Management: Ability to understand and manage budgets.

Personal Attributes: Must be reliable, energetic, and well-organized.

Prioritization Skills: Demonstrates good prioritization skills, with the ability to handle multiple tasks/initiatives concurrently and pivot as necessary.

Process Management: Ability to create and apply processes as needed.

Technical Proficiency: Must be able to read and implement event floor plans. Basic proficiency in Outlook, Excel, and other Microsoft Office programs is required.

Communication Skills: Excellent communication skills, both verbal and written, are essential.

Flexibility: The job will require a flexible schedule, including working evenings and/or weekends.