Art Services Supervisor jobs in Massachusetts

About MassArt:

Founded in 1873, having celebrated its 150th anniversary in 2023, Massachusetts College of Art and Design (MassArt), is the nation's first and only independent, free-standing public college of art and design in the country. MassArt is an inclusive community of thinkers, doers, makers, educators, innovators and leaders striving to shape the future through art and design. We've spent 150 years demonstrating the truly amazing things that happen when a world-class art and design education is an option for every deserving student. Located in Boston's hub of arts and culture along the Avenue of the Arts, MassArt enrolls 2,000 students and offers a comprehensive range of undergraduate and graduate degrees in 18 disciplines, as well as continuing education and youth programs.

MassArt strives to be a model of diversity and inclusion; the campus community reflects the layers of cultural and self-identity that proudly make up our region, nation, and world. We build effective partnerships with co-workers throughout the College by freely sharing appropriate information and providing assistance to all and maintain an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

Job Description:

DEPARTMENT OVERVIEW & POSITION SUMMARY: This position is responsible for supervising and/or processing, recording and reporting of all financial transactions for the college while maintaining compliance with both college internal controls and all governmental requirements and laws.

REPORTS TO: Assistant Vice President for Fiscal Affairs
SUPERVISION EXERCISED: Professional and Classified staff in Accounting Services

SALARY: $100,000 - $110,000, Commensurate with experience
Position is governed by the APA collective bargaining agreement

NO APPLICATIONS WILL BE ACCEPTED VIA MASSCAREERS.

ALL APPLICANTS MUST APPLY THROUGH https://massart.interviewexchange.com/static/clients/576MAM1/index.jsp

KEY RESPONSIBILITIES:

• Manage the day-to-day activities of the Accounting Services department including expenditure, accounts payable, general ledger, budget monitoring, and reporting and MMARS areas.
• Point person for all Mass Art accounting related questions.
• Prepare and process College financial data for internal and external reporting requirements.
• Management and maintenance of all general ledger account balances including assets, liabilities, revenue, expenses, fund equity accounts and department balances.
• Maintain all inter fund accounts to ensure accounting stability.
• Oversee and/or process all journal entries.
• Oversee and/or process and record all bank and cash transactions.
• Plan, manage and process weekly, monthly and year-end closings of account processes and general ledger accounts.
• Participate in annual and ad hoc audit activities.
• Supervise all cash disbursement activities.
• Review and approve all accounts payable transactions.
• Review and approve all documentation for all cash disbursements.
• Review documentation and process payments to non-resident aliens (NRA).
• Develop and maintain expenditure guidelines for use by the MassArt community.
• Provide monthly or as needed training to the Mass Art community on all expenditure processes and procedures, including events.
• Recommends new approaches, policies, and procedures to continually improve efficiency of the department and services performed.
• Provide assistance to the Mass Art Community relating to all expenditure issues.
• Review bank transactions and produce required bank reports daily.
• Transfer funds between college bank accounts or weekly as needed.
• Communicate with the bank and supervisor on all bank related anomalies.
• Advise and educate MassArt Community of all state and federal tax obligations.
• Determine monthly amount of state sales tax payable.
• Determine monthly amount of federal and state payroll taxes payable for NRA's.
• File monthly reports for all tax obligations.
• Process payments for all tax obligations.

REQUIRED QUALIFICATIONS:

• Education: Bachelor's degree in accounting or related field.
• Experience: 8-10 years full-time accounting experience & 3-5 years supervisory experience.

Preferred Experience:

• Higher Education (Public) in Massachusetts
• Experience with ERP software (Colleague) preferred.
• Familiarity with Massachusetts Accounting systems and/or other budget and financial systems.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to exercise discretion and good judgment with confidential/sensitive material and information.
• Strong analytical skills.
• Demonstrated experience and ability to work effectively with various computer systems, e.g., Microsoft Office, database management, and presentation software.
• Excellent interpersonal, organizational, and communication skills.
• Ability to collaborate in a team-based environment and interact effectively.
• Ability to work effectively with a wide range of individuals, including administration, faculty, staff, and students.
• WORKING CONDITIONS: Consistent with those of a traditional office environment, including
• Occasional reaching, pushing, grasping and pulling. Lifting of up to 10 pounds.
• Frequent standing and walking
• Constant viewing of computer screens and reports, sitting, repetitive motion, talking and hearing.

Additional Information:

Please note MassArt does not provide the following:

• Employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• E-Verify.
• Reimbursement for travel.

Selected candidates must complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and verification of the Form I9, Immigration Reform and Control Act of 1986. You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here

Comprehensive Benefits:
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Please click here to view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class. MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.

Application Instructions:

Cover letter and Resume

NO APPLICATIONS WILL BE ACCEPTED VIA MASSCAREERS.

ALL APPLICANTS MUST APPLY THROUGH https://massart.interviewexchange.com/static/clients/576MAM1/index.jsp