Art Manager jobs in Saint Paul, MN

Job Title: HR/Operations Manager

Reports to: Executive Director

Status: Exempt, Salaried 12 Month Position

Job Description for: HR/Operations Manager

Summary:

Art and Science Academy (ASA) is a 9-year old charter school district with an enrollment of approximately 330 students in grades K-8, and is located in Isanti, MN. ASA is dedicated to providing a quality education in a small-school environment utilizing arts and science integrated instruction.

This position is responsible for directing and coordinating the administrative services in both schools and will manage a variety of essential administrative, human resources, and bookkeeping tasks.

Human Resource Essential Functions 50%

• Skyward Administrator: Assign employee access and security
• STAR and all personnel reports:
• Enter all new staff into MDE system for MDE compliance
• Licensure Reporting on all teachers
• Filing of Variances
• Filing of Waivers
• Fall and Spring submissions to MDE
• Provide personnel policy and procedure guidance to employees and management.
• Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
• Administer benefits:
• Ensure employee setup, and coordinate open enrollments, changes, and training for employee benefits programs.
• Balance general ledger accounts
• Manage leave programs:
• Worker’s compensation
• FMLA
• ADA
• Pregnancy
• Employee Safe and Sick Time (ESST)
• Manage and process payroll
• Set up all employee payroll access and related information
• Create and distribute internal communications regarding status changes, benefits, or company policies.
• Manage internal employee website for human resources
• Facilitate hiring process:
• Job Description
• Job Posting
• Interview questions
• Hiring process
• Background checks
• Payroll/timekeeping setup
• New employee on-boarding and orientation.

• Manage and process all Unemployment Insurance claims and employee records
• Monitor employee morale and company culture.
• Collaborate with the administrative team and develop effective recruitment strategies.
• Process complaints regarding sexual harassment, discrimination, or other instances of workplace harassment and assist in any necessary investigations and disciplinary actions.
• Maintain employee personnel records, including employment contracts.
• Conduct exit interviews and recommend corrective action if necessary.

Bookkeeping Essential Functions 35%

• Accepts, collects and processes payments for school fundraisers, activity tickets, preschool and community education payments, or other monetary collections related to the school.
• Accounts Payable and Purchasing:
• Facilitate the accounts payable process, including general ledger and bank reconciliations.
• Credit card oversight including ensuring receipts
• Place school orders for office and meeting supplies, and other school-related items as requested.
• BKDV and audit support
• Contract (Vendors)Oversight and Maintenance with Director

Supervision Essential Functions 10%

• Supervise, mentor, train, and coach office staff and delegate assignments to ensure maximum productivity.
• Performance management, including evaluations.

Other duties as assigned 5%

• Other duties as they arise in the normal course of business

Education and Experience Requirements

• Bachelor’s degree in human resources, business administration, or a related field, or equivalent combination of education and related experience.
• 3-5 years human resources experience
• Experience with HRMS/HRIS systems
• Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook) and/or Google Suite
• PHR or SPHR certification preferred

Qualifications and Skills

• Demonstrated knowledge of the human resources field
• Understanding of state and federal employment regulations
• Awareness of OSHA regulations and compliance
• Understanding of personnel and compliance records management
• Basic bookkeeping skills
• Strong analytical and problem solving skills
• Excellent written, verbal, and interpersonal communication abilities
• Ability to maintain confidentiality
• Flexibility in working hours
• Must be detail oriented
• Must have the ability to multitask and prioritize job duties

• Ability to sit and stand for long periods of time and lift up to 30 pounds.
• Ability to pass a criminal background check

The employer reserves the right to assign the employee additional tasks and responsibilities as needed.

Art & Science Academy is an Equal Opportunity Employer

www.artandscienceacademy.k12.mn.us

INTERESTED CANDIDATES SHOULD send a cover letter, resume and three letters of reference to roberta.provost@artandscienceacademy.k12.mn.us. Posting closes on May 1, 2024.

Job Type: Full-time

Pay: $45,360.26 - $54,627.41 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Isanti, MN 55040: Relocate before starting work (Required)

Work Location: In person