Advertising Coordinator jobs in New Jersey

Job Title: Administrative Assistant

Company: The Gallery Advertising

Location: Freehold, NJ

About The Gallery Advertising: The Gallery Advertising is a dynamic and creative photography company specializing in capturing captivating moments and promoting brands through visual storytelling. We pride ourselves on delivering exceptional photography services and innovative advertising solutions to our clients.

Job Description: We are seeking a detail-oriented and organized Administrative Assistant to join our team at The Gallery Advertising. The ideal candidate will play a crucial role in supporting daily administrative tasks and ensuring the smooth operation of our office. If you are enthusiastic about photography, highly motivated, and possess excellent organizational skills, we encourage you to apply.

Responsibilities:

Office Management: Manage day-to-day office operations, including answering phones, handling correspondence, and maintaining office supplies.

Calendar Management: Schedule appointments, meetings, and photo shoots for photographers and clients, ensuring efficient use of time.

Client Communication: Act as the first point of contact for clients, answering inquiries, providing information about services, and ensuring client satisfaction.

File Management: Organize and maintain digital and physical files, including client contracts, invoices, and project documents.

Assist with Photography Projects: Provide support to photographers during shoots, including organizing equipment, setting up studio space, and coordinating logistics.

Data Entry: Enter client information, project details, and financial records accurately into databases and spreadsheets.

Administrative Support: Assist with various administrative tasks, such as drafting emails, preparing presentations, and managing travel arrangements.

Event Coordination: Assist in planning and coordinating photography exhibitions, promotional events, and marketing campaigns.

Photography Equipment Maintenance: Coordinate maintenance and repairs for photography equipment, ensuring equipment is in good working condition.

Requirements:

Proven experience as an administrative assistant or in a similar role.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite and Google Workspace.

Strong organizational skills and attention to detail.

Ability to multitask and prioritize tasks effectively.

Knowledge of photography or willingness to learn about the photography industry.