Administrative Services Manager jobs in Rhode Island

Administrative

Slate and Copper Services, LLC is looking for an energetic office professional to manage and execute the day-to-day administration of the company as follows:

Responsibilities included, but not limited to:

• Receptionist duties – answering phones and greeting customers.
• Filing, scanning, organizing
• Incoming and outgoing mail and deliveries
• Facilitate bookkeeper: banking, deposits, vendor relations, A/R
• Purchasing, and tracking shipments
• Tracking and recording hours – Time & Material – Change Orders
• Customer relations: contracts, scheduling, updates, billing, changes, follow up.
• Billings/ Invoicing – Schedule, prepare, and assist in the execution of invoices.
• Arranging travel and temporary lodging
• Automobile and Equipment : registrations, insurances, licences, taxes, émissions. Maintenance, repairs

Required Skills:

• Proven experience as an office administrator
• Acting as a conduit of information – Proactive, effective, and timely communication
• Strong organizational skills and a disciplined attention to detail
• Knowledge of office management systems and procedures
• Proficient with Microsoft 365 products. Including, One Drive, Outlook, Excel, & Word
• Computer knowledge for simple It issues (problem solving)
• Familiarity with QuickBooks
• Ability to prioritize work and able to multi-task and see jobs to their completion.
• Exceptional customer service
• Excellent written and verbal communication skills.
• Multilingual (Spanish) a plus
• Must legally be authorized to work in the U.S. This position requires that you be a U.S. citizen or permanent resident.

This is a fulltime position Monday – Friday on site in our Portsmouth, RI office.

Compensation commensurate with skill set and experience.

There will be a 90-day review/evaluation period upon start.

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person