Administrative Services Manager jobs in Indianapolis, IN

SUMMARY

Schedules appointments, gives information to callers, takes minutes, and otherwise relieves officials of clerical work and minor administrative and business detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Composes and types routine correspondence and contracts

· Organizes and maintains file system and files correspondence and other records

· Arranges conference calls

· Arranges and coordinates travel schedules and reservations

· Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings

· Prepares outgoing mail and correspondence, including e-mail and faxes

· Processes monthly life/disability billing

· Quality Assurance Quarterly report, etc.

· Enters/tracks training information

· Files EEO/OSHA reports

· Processes LTD/STD/Life insurance claims

· Helps arrange various company functions

· Assists in compiling budget information on insurance plans

· Supports all other administrative departments and Human Resources Department.

· Manages insurance claims for accidents and worker’s compensation.

· Oversees management of corporate pension program.

· Maintains insurance policies and insures proper billing.

· Works directly with CFO with tasks associated with administrative functions.

· Manages company fleet records

· Insuring proper input of insurance information for open enrollment.

· All other duties as assigned by CEO, CFO, or HR Director.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. A familiarity with Human Resources and Finance is a plus. This role requires a keen attention to detail and the ability to multi-task. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three years related experience and/or training, or equivalent combination of education and experience. Familiarity with UKG (Kronos) is a plus. Must be experienced with Microsoft Office Suite, specifically MS Excel and Word.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or

diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Setting is in an office environment and the noise level is usually quiet.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Morning shift

Work Location: In person