Administrative Services Director jobs in Gaithersburg, MD

SEEC offers a rich learning environment for children, families, and teachers in our community and at the same time extends its innovative practices to professionals in schools and museums through its Office of Engagement. Since 1988, classroom and museum educators at the Smithsonian Early Enrichment Center have engaged students in meaningful learning experiences based upon educational strategies and techniques that work effectively for children in their formative years. SEEC strives to create a community built on mutual respect and equity, where every child sees themselves and embraces and celebrates the diversity within our school community and beyond. It is our ultimate goal for every member of our community to feel safe, welcomed, and valued.

As an organization, SEEC continues to grow as a leader in the field of museum-based early education and influences practice within museums and schools. SEEC offers a highly professional staff, a supportive work environment and is an equal opportunity employer. Please learn more about SEEC on our website: www.seecstories.com. Come and be part of an exciting museum-based school and experience more than the typical early childhood classroom with SEEC - our ordinary is extraordinary!

The Assistant Director – Administrative Services plays a pivotal role in supporting the overall administrative functions of the Smithsonian Early
Enrichment Center (SEEC). This position involves a combination of leadership,
organizational, and interpersonal skills to ensure the smooth operation of
daily activities. The Assistant Director collaborates closely with the Executive Director, faculty, staff, and parents to maintain a high standard of care and a
positive learning environment for children. This position functions as a backup to the Executive Director and is located in Washington DC.

HERE’S MORE OF WHAT YOU’LL BE DOING:

Administrative Leadership

· Assisting in the development and implementation of administrative policies and procedures.

· Overseeing day-to-day administrative operations, including payroll, accounting, tuition
payments, and related tasks.

· Maintaining licensing requirements and ensures compliance with licensing regulations and organizational standards.

· Collaborating with the Executive Director to create and maintain efficient record-keeping, communication, and documentation systems.

· Providing oversight of Center facilities, coordinating with Smithsonian points of contact
and external vendors as necessary.

Staff and Family Support

· Interacting with faculty and families and provides support as needed.

· Assisting in recruiting, hiring, and training new faculty and staff.

· Providing leadership, mentorship, and ongoing support to faculty and staff.

· Fostering a positive and nurturing environment that promotes diversity, inclusion, belonging, teamwork, and professional growth.

· Facilitating regular communication channels between faculty and parents to enhance
transparency and collaboration.

Financial Oversight

· Working closely with the Executive Director to manage budgetary matters, including monitoring expenses, billing/invoicing, and financial reporting.

· Serving as a point of contact for parents, addressing inquiries and concerns and providing information about financial topics.

Quality Assurance

· Implementing quality control measures to uphold the highest standards of care and education.

· Conducting regular audits of administrative processes to identify areas for improvement and efficiency.

Personnel Management

· Providing mentorship and support for staff.

Ideal candidates have experience working and teaching in a school or childcare setting. They will be an effective communicator, who recognizes others’ lived experiences and identities and demonstrates respect and curiosity for different approaches, ideas, and concerns. They are flexible, take initiative, and eager to learn how SEEC approaches early education!

KNOWLEDGE EXPERIENCE:

· Strong organizational, leadership, and communication skills

· Strong leadership and project management skills

· A customer service mindset

· Flexibility and adaptability to changing responsibilities within the role

· Self-starter,
motivated, and organized for independent work

· Previous experience in a supervisory or administrative role within a childcare or educational setting a plus.

· Familiarity
with licensing regulations and knowledge of best practices in early childhood
education a plus.

SKILLS:

· Skill in using computer software for word processing and internet applications, specifically: Microsoft Office and OneDrive

· Must demonstrate the ability to work cooperatively and collaboratively in teams with other Early Childhood professionals and administrators

· Must demonstrate strong communication skills, both oral and written

REQUIRED QUALIFICATIONS:

· Candidates must hold a Bachelor’s Degree in early childhood education, business administration, or a related field.

· Ability to pass a pre-employment drug test, criminal background, and credit check required by OSSE and Smithsonian Institution

· Must be COVID Vaccinated and Boosted as required by DC licensing guidelines

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Washington, DC 20560: Relocate before starting work (Required)

Work Location: In person