Administrative Services Director jobs in Connecticut

Details:

Posted: Thursday, January 4, 2024
Level: Community College Professional 18, 12-month, tenure track position.
Hours: Full-time, 35 hours per week
Closing Date: Applications must be submitted by 5:00pm (EST) on Wednesday, February 7, 2024.

Location:

CT State Capital 
950 Main Street, Hartford, CT 06103
**This position is not remote**
For more information, please click on the college to be directed to their website.

CT State Community College Mission:

Connecticut State Community College (CT State) provides access to academically rigorous and innovative education and training focused on student success. The College supports excellence in teaching and learning, makes data-informed decisions, promotes equity, advances positive change for the students, communities, and industries it serves, and awards associates degrees and certificates.

CT State Community College Vision:

CT State will be recognized for exceptional student success, educational leadership, and transformative collaboration with business and industry, government, educational, and key stakeholders while advancing diverse opportunities for Connecticut’s citizens and communities.

CT State Community College Equity Statement:

The CSCU system commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

April 2024

Position Summary:

The Associate Director is responsible for a wide range of accounting, finance and administrative services at a Community College. These services include several functional areas as assigned:

• General accounting management.
• Capital planning.
• Grant accounting.
• Travel and Professional Development.
• Accounts Receivable and Billing.
• Procurement and Accounts Payable.
• Fixed Assets management.
• Other areas and/or duties as assigned.

Example of Job Duties:

Under the direction of the Director, Associate Dean or other Administrator, the Associate Director of Finance & Administrative Services is responsible for the management of the College's financial and physical resources through effective performance in these essential duties:

• Strategic planning
  • develop long range plans and strategies for the development and use of the College’s physical and financial resources.
• Management of financial resources
  • ensure the accurate, timely and effective recording, accounting, reporting and preservation of the College’s financial resources.
• Management of physical resources
  • ensure the accurate, timely and effective recording, accounting, reporting and preservation of the College’s physical resources.
• Management of Administrative Services
  • managing a comprehensive program of services to facilitate the operation of the College for its students, faculty and staff.

In addition to the accountabilities listed above, the incumbent is required to carry out the essential duties of: Attendance and participation at convocation and commencement ceremonies; Service on assigned committees and task forces; Attendance and participation at committee, staff, informational and professional meetings.  These may involve attendance at evening or weekend events.

This posting includes qualifications, experience and skills but is not limited to the full specifications stated in the job description.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)

Minimum Qualifications:

Master’s degree in business, accounting, finance or a related area and a minimum of one (1) year of experience in a Fiscal or Business Office and up to two (2) years of supervisory experience.

Incumbents are required to have demonstrated advanced knowledge and abilities in the following: 

• Experience in computer operations.
• Extensive knowledge of the Banner financial accounting systems.
• Experience working with and accounting for complex grants.
• Experience with fixed assets procurement and management is essential.
• Business Office operation including procurement and Accounts Payable.
• Cashier’s/Bursar’s Office and accounts receivable functions.
• State travel and professional development guidelines.
• Supervision of human resources.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• Experience working with state agencies and other external organizations in contract and grant compliance.
• One (1) or more years of experience in Higher Education.
• Experience with budgets and planning. 

Starting Salary:

Anticipated Salary; $72,784 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. 

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. 

Application Instructions:

To apply you must submit a cover letter and resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCC does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice-president of Diversity, Equity, and Inclusion, (jchaisson-cardenas@commnet.edu).

CSCC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F