Administrative Assistant - Bilingual jobs in Portsmouth, VA

Administrative Assistant– New Fire for Christ

New Fire for Christ is a non-profit worldwide ministry in 10 nations, reaching many tens of thousands for Christ, with headquarters in Norfolk, Virginia, seeking a full-time Administrative Assistant. This position requires the assistant to work with the Office Manager and the President and the Women's Director by doing tasks delegated to the assistant. The assistant should also be comfortable working alone when needed.

The Administrative Assistant is responsible for: reconciling accounts, creating profit/loss statements, filing payroll taxes, weekly posting of contributions, calling supporters regarding contributions, keeping clear and accurate records, filing, helping with preparations, typing up and sending correspondence (such as newsletters and emails), and occasionally handling some correspondence in other projects.

A qualified candidate should ideally have at least two years experience in an office setting and must have some bookkeeping experience and proficiency with QuickBooks, Excel, and Word, with excellent grammar (knowledge of Publisher would be a bonus). An Associate or Bachelor's degree is preferred. As the Administrative Assistant you would be joining a ministry team.

As we are a ministry, applicants must be people of Christian faith and be glad to play a crucial role in helping reach the world for Christ, including daily productive work and attending and participating in prayer/staff meetings.

(757) 624-9001

Salary: $38,000.00 to $50,000/year depending on experience and education.

Responsibilities

• Help correspond with and supervise New Fire's ministries in 10 nations worldwide
• Attend weekly meetings (or more if necessary)
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Whatever service to help Dr. and Mrs. Boyd is needed

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and QuickBooks)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent writing and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification such as college education or experience as an Administrative Assistant or Secretary will be a strong plus

Job Type: Full-time

Pay: From $38,000.00 to $50,000 per year depending on experience and education.

Supplemental pay types: Bonus opportunities

Schedule: 8-hour shift plus a 45-minute lunch break; occasional overtime before the Boyds' long trips.

Education: Bachelor's (preferred) or (Master's, etc. degree)

Work location: Norfolk, VA

Job Type: Full-time

Pay: $38,000.00 - $50,000.00 per year

Schedule:

• 8 hour shift

Education:

• Bachelor's (Required)

Experience:

• QuickBooks: 1 year (Required)

Work Location: Multiple locations