Administrative Assistant - Bilingual jobs in Oklahoma

Job Type: Ministerial

Reports to: Manager of Adult Education

Position Description

This part-time non-benefited position provides support to the Adult Education program as outlined below. All tasks and responsibilities will follow organizational policies and procedures in a Christ-like manner with love and compassion. Inspired by Christ’s merciful love, the purpose of the St. Katherine Drexel Adult Education Program is to provide a safe, compassionate, and understanding environment for students to gain the knowledge and skills they need to go out into the world and contribute in a meaningful way.

Ministerial

• As a ministerial representative of CCEOK, it is expected that both professional and social behavior be aligned with the ethical and moral standards of the Catholic Church
• Pray daily for the needs of the poor; opportunities include personal prayer, daily Mass, and/or adoration
• Willingness to learn how to articulate Catholic teaching with a commitment to its application in the job function
• Build a common culture of ministry and management/program operations

Tasks

• Assist students in the enrollment process
• Conduct student HiSET diagnostic assessments, grading and provide class placement
• Administer pre-testing and post-testing to effectively evaluate student’s performance
• Act as a proctor during HiSET exams throughout the year – day, evening and weekend
• Prepare HiSET exam materials in advance of testing
• Assist with volunteer orientation(s)
• Support volunteer instructors with classroom needs
• Assist with graduation preparation and day-of service activities
• Support outreach sites with administrative tasks, enrollment and testing
• Maintain classrooms by ensuring they are clean and stocked with adequate supplies
• Assist with hospitality, including stocking and maintaining the cleanliness of hospitality area
• Manage incoming mail through sorting, scanning, renaming and uploading to internal system

Data Management and Communication

• Utilize LACES for data entry of demographics, attendance, test scores, etc.
• Scan and upload student records to their record in LACES
• Assist students at the front desk during the evening
• Answer departmental phone, email and texts

Accountability

• Follow policies and procedures concerning finance and facilities
• Achieve measurable program and individual goals as mutually agreed
• Ensure the program is implemented consistent with the teaching of the Catholic Church
• Other related duties as assigned by management

Qualifications

• Requires a high school diploma, associate's degree preferred
• Bilingual in English and Spanish
• Proficient in MS Office
• Strong relational management, organizational and interpersonal skills
• Excellent problem-solving and planning skills
• Night and weekend involvement in the program will be required
• Ability to lift 20lbs., bend, stoop, sit and stand for extended periods of time
• Detailed and organized
• Flexible and dynamic
• Team player with a professional and positive approach