Administrative Assistant - Bilingual jobs in Columbia, MD

We are a medium-sized Construction Company. We pride ourselves on fostering a collaborative and innovative work environment. We are committed to driving success by helping our team members reach their full potential. If you are ready to take the next step in your career, ready for a new challenge, then this is the place for you!

Qualifications

• High school diploma or equivalent required.
• Bilingual in English and Spanish. 

Skills and Experience:

• One to two years of administrative experience, preferably in construction, or related industry.
• Must have knowledge of commonly used administrative and office concepts, practices and procedures.
• Demonstrate proficiency with MS Office Suite and the ability to learn new software quickly.
• Ability to work well with all levels of staff as well as external customers.
• Ability to maintain confidentiality.
• Attention to detail and accuracy.
• Exceptional problem-solving skills with consistent follow through.
• Strong customer service focus.
• Independent, dependable worker with little to no supervision required.
• Excellent verbal and written communication skills required as well as interpersonal skills.
• Excellent organizational, time management, and critical thinking skills.

Responsibilities

• Answer a multi-line system telephone, answer inquiries, route calls as necessary, take and relay messages.
• Greet visitors warmly and make sure they are comfortable, serving as the first line of internal or external contact between the office, employees, and the public.
• Monitor visitor access and maintain security awareness.
• Process mail and packages, distribute according to procedures, and prepare outgoing mail by drafting correspondence and securing parcels.
• Check, sort, and forward emails.
• Order and maintain inventory of all office supplies.
• Assist with assembling documents, scanning, copying, filing, etc.
• Assist department manager and/or supervisors with weekly and monthly reporting.
• Ensures that directories, references, and other records are up to date.
• Maintain office equipment to ensure it is operational by following manufacturer instructions and established procedures. Place a service call for malfunctioning office equipment.
• Manage office and cellular telephone systems to include new line set-up, troubleshooting, equipment purchases, insurance claims, etc.
• Contribute to the success and functionality of the office by being flexible and willing to assist where needed.

This posting represents the general duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Company Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Sick and Vacation Leave
• 401k
• Potential Growth Opportunities

Website: www.priorityconst.com