Accounts Receivable Supervisor jobs in Costa Mesa, CA

Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Supervisor - Operations Administration position will manage End to End accounts receivable collection process and produce measurable improvements. They will also assure that policies and procedures (P&P's) are in place for A/R aging monitoring and collection processes. This role is responsible for executing effective collection procedures while maintaining positive vendor relationships.

Responsibilities

• Primary
  • Research, analyze, & resolve discrepancies with rejected invoices or known issues with A/P or A/R
  • Execute work-around options in an effort to continue revenue flows, particularly when ACES data is unreliable or is inflexible
  • Utilize data in Excel format to verify accuracy or duplication which includes gathering information from various sources such as the customer’s systems
  • Review all invoices and backup for exactness and insuring that proper documentation/approvals are provided beginning from with A/P
  • Coordinate expertise from subject matter experts (internal & external) to provide reliable corrections or modifications
  • Collection calls and e-mails to customers and vendors
  • Expedite invoices thru the management approval process
  • Provide notice to management that invoices await their approval and following up prior to auto-transmission
  • Approve vendor and customer invoices
  • Ensure all billing categories are completed and posted each month
  • Generate and hand-deliver documents when issues are critical
  • Meet with customers to review invoices and provide customer service first point of contact
• Secondary
  • Verify, add, and maintain contract labor rates in ITMS
  • Verify labor rates for the customers, obtain signatures for rate table transfers
  • Set up cost code categories and time allowances
  • Compile ITMS data and rates from various modules used by customers to implement line-item audits
  • Log, distribute, and/or correct rejected invoices
  • Assist vendors with processing information
  • Provide notice of revenue delays to Finance (Accruals)
  • Compare both vendor and customer costs with contract rates and monthly budgets
  • Prepare P&P’s that assure vendor invoices are audited correctly and customer invoices are submitted correctly with the correct back-up documentation attached
• Tertiary
  • Audits
  • Retro Billing
  • Assist other departments when needed
  • Monitor staff activity to assure P&P’s are followed

Compensation

$74,000- $84,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills & Qualifications

• Excellent written and verbal communication skills Required
• Critical thinking and problem-solving abilities Required
• Proficient PC skills Required
• Must have intermediate-level skills in Excel, Word, PowerPoint
• Experience with MS Access Preferred
• Experience using SAP Preferred

Education & Experience

• HS Diploma/GED Required
  • Bachelor's Degree Preferred
• 5 - 8 Years of Direct Experience in Cost Analysis, Accounting, Analytics, Billing, and/or Third-Party Billing Required
  • 6 - 9 Years of Direct Experience Preferred
• Experience in Accounting, Logistics, and/or Operations Preferred
• 1 - 3 Years of Supervisory Experience Preferred

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
• Lift and Carry 15lbs Max

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure.
• Communication with employees and field partners will be primarily conducted via phone and email.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.