Accounts Receivable Manager manages accounts receivable functions to ensure compliance with internal controls and accounting policies. Oversees collection activities such as sending follow-up inquiries, negotiating with past-due accounts, and keeping track of cash receipts. Being an Accounts Receivable Manager monitors account aging reports, identifies delinquent accounts, and refers accounts to collection agencies. Develops and implements controls and policies to ensure accurate and compliant receivable records. Additionally, Accounts Receivable Manager verifies customer credit limits and applicable payment terms. Audits methods and procedures of accounts receivable function to improve efficiency. Requires a bachelor's degree. Typically reports to a director. The Accounts Receivable Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Accounts Receivable Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
POSITION: Accounts Receivable Manager
Spencer Technology is a global provider of field services and support and related offerings to channel and end users alike. Focused on infrastructure covering cabling through to all the active equipment, Spencer actively helps customers with their digital challenges supporting them with design, engineering, procurement, deployment, and aftercare needs to enable customers a cost-effective means by which to address these challenges. Spencer services a significant number of well-known brands such as Louis Vuitton, Specsavers and Swarovski.
Our core values are:
1. Client First
2. Integrity
3. Innovative
It is critical that these values resonate with you, and you are willing to make a commitment to actively represent these values in the work that you do.
Reports To: Director of Finance
JOB DESCRIPTION:
The Accounts Receivable Manager is responsible for overseeing the posting and maintenance of the AR sub ledger in compliance with company policies, customer terms, and generally accepted accounting principles. This role involves managing the delivery of invoices and supporting documentation to customers through various methods, including customer portals. Additionally, the AR Manager oversees the cash application process for customer payments. This person will additionally oversee EDI Development and provide technical, organizational, and business leadership to management. This role ensures company EDI strategy is aligned to support business objectives, and manages daily EDI operations, leads projects, and documents project scopes, deliverables, and schedules. This position involves working closely with personnel across departments to facilitate timely collections, resolve customer issues, and provide appropriate notifications to operations, administration, and executive staff. The Accounts Receivable Manager also supervises a team of 2 to 4 staff members.
RESPONSIBILTIES:
o Ensure accurate and up-to-date posting of transactions in the AR sub ledger.
o Manages daily EDI operations.
o Guides new EDI setup requests and ensuring execution meets committed timeframes.
o Identifies opportunities to improve EDI processing capability and efficiency.
o Coordinate the delivery of invoices and related documentation to customers, including construction contract documents, certificates of insurance, and release of lien for payment.
o Implement strategies to facilitate the timely collection of outstanding balances owed to the corporation.
o Continuously evaluate invoicing and collection procedures and make recommendations to improve their quality and efficiency.
o Generate and present weekly reports on invoicing totals, aging totals, cash receipts, and invoice adjustments.
QUALIFICATIONS AND ATTRIBUTES:
o Associates degree in a business field with 3 years of relevant experience, or a high school diploma with 5-7 years of relevant experience.
o EDI-related issues pertaining to existing trading partners, including managing exception reporting to identify errors.
o Intermediate supervisory experience, with the ability to effectively lead and manage a small team.
o Highly organized with a professional demeanor and a demonstrated history of reliable work habits and advancement.
o Strong interpersonal and communication skills, both written and verbal.
o Intermediate skills in Microsoft Office suite, including Word, Excel, and Outlook.
Physical Demands and Work Environment: