Accounts Payable Supervisor jobs in Lawrence, KS

Why work for Heinen Bros Agra Service? At Heinen Brothers, our customers and employees are everything to us. We value relationships, so work feels more like a family and our connection to our communities runs deep. We’re a fast-paced company with a growth mindset so advancement opportunities are plentiful.

We have an excellent benefits package!
Employer-Paid Health and Dental Insurance. Employer-Paid Short-Term and Long-Term Disability. Flexible and Dependent Care Savings Plan.
Employer-Paid Basic Life Insurance and AD&D. Plus, Critical Illness Insurance and Accident Insurance.
Competitive pay and generous paid time off.
You can participate in our 401K the first of the month after you start, with a 4% company match – there is no waiting period for the company match, and your match is immediately 100% vested!

Job Purpose and Position Overview:

The Accounts Payable Specialist will provide financial, administrative, and clerical services as part of the Accounting Team. Duties include ensuring accuracy and efficiency of Accounts Payable operations including processing accurate vendor invoices that are paid timely, reviewing payables for past-due payments, collecting vendor credits, processing vendor payments (manual and electronic), reporting to management on accounts payable operations, maintaining appropriate documentation in accordance with regulatory guidelines, as well as other duties as assigned by management. This position reports to the Accounting Manager.

Specific Job Duties/Responsibilities:

Perform day to day transactions, including verifying, coding, posting, and recording accounts payable invoices/vendor bills, vendor credit memos, A/P payments (manual and electronic), etc.
Reconcile bank statements to general ledger.
Maintain accurate spreadsheets, updating information as needed.
Communicate with vendors to request W-9s, payment terms (e.g., Net 30), required payment method, and banking information, etc.
Update vendor account information within Accounting Software including contact information, payment method, payment terms, shipping/billing address, banking information, etc.
Accurately and fully compile and store A/P documentation, including invoice copies, proof of internal approval, shipping/receiving documentation, etc.
Assist with compilation of data for year-end 1099 filings.
Answer and direct phone calls to the appropriate party
Demonstrate the Heinen Brothers core mission, vision, and values.
React to change effectively and handle other essential tasks as assigned.
Maintain and promote a safe work environment.
Assist other divisions and locations, as needed.
Attend company and departmental meetings, as necessary.
Comply with all company, local, state, and federal regulations.
Perform other related duties as assigned by direct supervisor.

Required Qualifications/Skills:
High School Diploma/Degree
Proficiency in Microsoft Office (Excel and Word, in particular)
Attention to detail and problem-solving skills
Excellent written and verbal communication
Strong organizational skills
Ability to multi-task and prioritize tasks
Strong analytical and computer skills
Enthusiasm and dedication to one’s job and working as a team
Ability to function collaboratively and effectively as part of a fast-paced, customer-oriented team
Professional communication, appearance, and relationship building
Timely communication and responsiveness
Ability to perform with little or no direct supervision
Ethical behavior

Additional Preferences:
2 or 4 year college degree in business or related field
Prior Accounts Payable experience
Knowledge of the agricultural accounting software, Agvance

Physical Requirements:
Normal Office Light work (lift 10 lbs.) Medium work (lift 11-30 lbs.)
Heavy work (lift 30-50 lbs.) Very heavy work (lift over 50 lbs.)

• Other physical requirements (note):

The employee frequently is required to sit for extended periods of time and use hands to operate office equipment.
While performing the duties of this job, the employee is regularly required to talk and hear.
The employee may be required to drive a company or personal vehicle when performing role duties.

Mental Requirements:

• Reading, Writing, Calculating
• Social Interaction Skills
• Reasoning/Analysis
• Works with Minimal Supervision
• Other Mental Requirements (note):

Language Requirements:
Ability to read, write and speak English fluently

Heinen Bros. Agra Service, Inc. is an equal opportunity, affirmative action employer providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, in accordance with applicable law.