Accounts Payable/Receivable Clerk supports the day-to-day operational activities of an organization's accounts receivable and accounts payable functions. Ensures transactions are recorded promptly and accurately in accordance with internal accounting policies. Being an Accounts Payable/Receivable Clerk creates and distributes invoices to customers and verifies, records, and posts payments received. Reviews purchase orders, statements, and invoices to verify amounts owed and records and processes payments for debts owed by the organization. Additionally, Accounts Payable/Receivable Clerk responds to customer or vendor inquiries regarding payments or billing and researches and resolves discrepancies. Maintains and reconciles accounts payable and receivable ledger accounts. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable/Receivable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable/Receivable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
The Accounts Payable/Accounts Receivable Clerk is responsible for accurately and efficiently processing financial transactions related to both accounts payable and accounts receivable, ensuring the organization's financial records are up-to-date and accurate.
Key Responsibilities:
Accounts Payable:
Receive and review invoices from vendors.
Code and enter invoices into the accounting system.
Prepare and process payments to vendors
Reconcile vendor statements and resolve discrepancies.
Maintain organized records of all accounts payable transactions.
Accounts Receivable:
Generate and send invoices to customers.
Monitor customer accounts to ensure timely payment of outstanding balances.
Follow up with customers on overdue payments through phone calls, emails, or other communication methods.
Post and apply customer payments to the appropriate accounts in the accounting system.
Prepare and send account statements to customers on a regular basis.
Reconcile accounts receivable records and resolve any discrepancies.
General Accounting Support:
Assist with month-end and year-end financial close processes.
Support the finance team in generating financial reports as needed.
Maintain accurate and organized financial records and documents.
Provide excellent customer service to both internal and external stakeholders, addressing inquiries and concerns promptly.
Qualifications:
High school diploma or equivalent; some college-level accounting coursework or a related degree is a plus.
Previous experience in accounts payable, accounts receivable, or general accounting is preferred.
Proficiency in using accounting software and Microsoft Office, particularly Excel.
Strong attention to detail and organizational skills.
Excellent communication and interpersonal skills.
Basic understanding of accounting principles and financial processes.
Ability to work independently and as part of a team.
Knowledge of relevant laws and regulations related to financial transactions.
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