Accounts Payable Clerk jobs in Terre Haute, IN

Accounts Payable Clerk supports the day-to-day operational activities of an accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Additionally, Accounts Payable Clerk responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)

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Accounts Payable/Accounting Clerk- Full time
  • Hamilton Center, Inc.
  • Terre Haute, IN FULL_TIME
  • Hamilton Center, Inc. is investing $2.5 million to support increased pay and benefits for all staff. An excellent benefits package is also included.
    • $17.75 per hour is the new base pay rate for all staff
    • Up to 5% 401K contribution
    • Up to 2% dollar for dollar match on 401K
    • HCI annually covers 89% of benefit costs for eligible employees.
    • Performance based incentives

    Accounting Clerk

    Position Summary
    The primary responsibilities of the Payroll/Accounting Clerk will be to process payroll on a biweekly basis following established internal controls of verifying and entering time transactions, generating direct deposit advises and checks, transferring electronic data to the bank for payment, transferring intercompany funds to cover payroll, and distributing payment forms to employees.
    Essential Duties/Responsibilities
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    • Process employee travel expense reports. Assure accuracy and non-duplication track by employee and pay period, and determine that appropriate approval and coding are included prior to uploading expense reports via the biweekly payroll process.
    • Process all income exceptions (resident doctors, on call, PTO payout, shift differential, educational assistance, loan payments, client payroll, short-term disability, special and spot bonus pay, etc.).
    • Verify PTO reports against time sheets and exempt reports to assure that PTO is paid correctly, and that additional PTO is accrued correctly.
    • Monitor updates to health, life, and other payroll deduction rates.
    • Process payroll tax liability and benefit deduction payments utilizing reports from the Accounting software system to verify, calculate, vouch, and submit telephone and electronic payments or request checks for other payments.
    • Assist to compile data throughout the month to aid in the creation, calculation, or allocation of totals through journal entry into the general ledger.
    • Maintain the filing and storage of Accounting Department retained documents by logging all stored boxes, coordinating movement from the Main Center to Ft. Harrison storage, and marking boxes for disposal.
    • Coordinates ordering for internal and external supplies needed by the Accounting Department, receiving all order goods, and organizing all stored supplies.
    • Review and update Fiscal Department Operations Manual procedures that relate to the Compile and process information tied to the functions of the job tasks being performed.
    • If assigned, compile the daily deposit and electronic funds transfers to maximize earnings, to complete the daily cash logs for the General Ledger side of Fiscal Services as an accounting of patient payments collected, and to record all other income received by Hamilton Center, Inc.
    • If assigned coordinate deposits of the outreach locations, to assure that internal controls are adhered to by the various offices in Fiscal Services for funds of the organization. Provide guidance, update forms, and relay procedures to the outreach locations assisting them in properly depositing funds.
    • If assigned, accumulate information for the creation of the cash receipts spreadsheets that are used to generate the journal entries for recording patient payments and other income at month end.
    • If assigned, summarize special billing invoice status using the Accounting software program to monitor and report invoice date, amount, payment receipts, and aging.
    • If assigned, summarize grant and donation cash receipts by utilizing an Excel spreadsheet to assist in monitoring of funding sources.
    • If assigned, secure electronic transmission of funds from third party payers and contractual entities as allowable.
    • If assigned, track utility payments for the Center using an Excel spreadsheet, import cell phone and data card billing information from data provided by the vendor to generate accounts payable vouchers for payment, and work with the Operations Department on allocation of costs.
    • If assigned, coordinate credit card machinery and service to all locations within the Center. Service is to include training, service from the vendor, and ensuring supplies are available.
    • If assigned, assist in the coordination of the conference registration process, vouchering payments to employees and vendors.
    • If assigned, review and update Accounting Department Operations Manual procedures that relate to the Accounts Receivable function and processing conferences.
    • If assigned, process the receipt of cash, checks and electronic transfers for Hamilton Center, Inc. as well as responsibilities related to Accounts Payable and Payroll. The position requires the ability to work independently and to prioritize tasks.
    • If assigned, process information to maintain Representative Payee consumer’s bank accounts, open and/or close accounts, including working with miscellaneous banks and the Social Security office.
    • If assigned, issue an emergency check for Representative Payee Consumer’s.
    • If assigned, issue weekly check requests and/or monthly budgets for Representative Payee Consumer’s
    • If assigned, setup Direct Deposit for Representative Payee Consumer’s.
    • If assigned, process monthly Representative Payee Reports for Social Security
    • If assigned, DSI and C&E Invoicing Functions.
    • If assigned support required separation of duties according to HCI and Generally Accepted Accounting Principles (GAAP). Sort daily incoming departmental mail, endorse checks and date stamp accounts payable mail. Distribute to the appropriate staff members.
    • If assigned perform initial vendor set up and vendor maintenance to include coordinating with a staff accountant to obtain and update Accounting software data of W-9’s for vendors requiring 1099’s.
    • If assigned prepare the voucher packet by assuring that all necessary documentation is present including invoices/statements, packing slips, receipts, purchase orders, and internal forms.
    • If assigned verify all purchases have been properly authorized and that coding is valid. Properly authorized includes acceptable signatures prior to processing payments.
    • If assigned follow up on problems with both vendors and center staff, to collaborate and communicate until resolution is obtained, with or without the assistant of accounting supervisors.
    • If assigned prepare the voucher for entry into the Accounting software system, enter the data, and incorporating the necessary internal controls, assure accuracy of the entry.
    • If assigned perform a weekly check run on Tuesday and issue manual checks as required.
    • If assigned file paid invoices and check copies alphabetically by vendor.
    • If assigned maintain vendor charge cards used by staff for HCI purchases, overseeing their proper distribution and return.
    • Assist the accounting department as time permits or during critical times.
    • Provide backup for other accounting department staff as needed.
    • Perform other duties as assigned.

    Minimum Qualifications/Requirements
    • High school diploma or equivalent.
    • The position requires reading and good written and verbal communication skills for interaction with center staff.
    • Use of decimals and percentages and other basic math skills are necessary.
    • Basic computer knowledge, Microsoft software, and typing or keyboarding is required.
    • Knowledge of the accounts receivable system will be learned on-the-job in approximately two weeks.
    • Visual skills to perform accurate typing and data entry are required.
    • Prior experience in Accounts Payable, Accounts Receivable and Payroll is required.
    • Willingness to use personal transportation in work capacity.
  • 18 Days Ago

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Sales Trainee - Strategic Accounts
  • Graybar Electric Company, Inc.
  • Centerpoint, IN FULL_TIME
  • Are you ready? As a Sales Trainee , you will learn the electrical distribution business and Graybar’s sales process through a mix of formal training sessions and hands-on learning. Our Sales Trainees ...
  • Just Posted

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Pepsi Accounts Receivable Specialist
  • Refreshment Services Pepsi
  • Terre Haute, IN FULL_TIME
  • Come Join the Pepsi Team!Refreshment Services Pepsi is seeking a Full-Time Accounts Receivable Specialist to join our talented team and make a difference! We are looking for a self-motivated applicant...
  • 4 Days Ago

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Accounts Receivable / Billing Position Specialist
  • BOLIN ENTERPRISES
  • Casey, IL FULL_TIME
  • Job Description Bolin Enterprise Inc., a family-owned business started in 1986, provides a full range of pipeline and tank services. Bolins is proud to call Casey, Illinois home, though we work on a n...
  • 10 Days Ago

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Management Trainee - Entry Level Accounts
  • Monumental Management Solutions
  • Terre Haute, IN FULL_TIME
  • Job DescriptionAre you looking to GAIN valuable work experience and advance your career?Are you looking for a career that offers RAPID ADVANCEMENT?Optimum Retail Dynamics is expanding and opening 2 ne...
  • 15 Days Ago

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Quality Clerk
  • ResourceMFG
  • Terre Haute, IN FULL_TIME,TEMPORARY
  • Looking for an individual to complete a short term assignment in the Quality Lab. Located in the South Industrial Park Hours will be 6a-230p with some overtime Pay will be $16.50 **Training will be pr...
  • 21 Days Ago

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0 Accounts Payable Clerk jobs found in Terre Haute, IN area

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Restaurant Manager>
  • Denny's
  • Terre Haute, IN
  • Denny's - 3442 US HWY 41 [Restaurant Supervisor] As a Restaurant Manager at Denny's, you'll: Feed the lives of the custo...
  • 3/27/2024 12:00:00 AM

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Employee Life Cycle Manager
  • Southwood Healthcare Center
  • Terre Haute, IN
  • Southwood Healthcare Center - CommuniCare Health Services is currently recruiting an Employee Life Cycle Manager at Sout...
  • 3/27/2024 12:00:00 AM

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Sales & Delivery Specialist - Liquid Fuels - Illini FS - Paris, IL
  • Growmark
  • Paris, IL
  • ** Sales & Delivery Specialist - Liquid Fuels - Illini FS - Paris, IL** **Illini FS** is headquartered in Urbana, Illino...
  • 3/27/2024 12:00:00 AM

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Staff Accountant- Part-Time
  • Manpower
  • St. Mary of the Woods, IN
  • Staff Accountant/ Part Time – $20/ hour Our client in Terre Haute, IN is looking for hardworking, motivated talent to jo...
  • 3/26/2024 12:00:00 AM

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National Account Manager
  • GHA Technologies, Inc
  • Terre Haute, IN
  • $50 an hour, $2,500 New Hire Training Bonus for the first five training days! GHA Technologies, Inc. has become the #1 E...
  • 3/25/2024 12:00:00 AM

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Cashier
  • Rural King
  • Terre Haute, IN
  • About us Rural King Farm and Home Store strives to create a positive and rewarding workplace for our associates. We offe...
  • 3/25/2024 12:00:00 AM

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Key Account Manager
  • Baumann Paper Company
  • Earn a base salary plus a competitive commission and bonus structure. Work Monday - Friday with your weekends and evenin...
  • 3/25/2024 12:00:00 AM

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Production Control - Supervisor
  • North American Lighting
  • Paris, IL
  • Job Summary Who We Are North American Lighting Inc., member of the Koito Group of Companies, is the largest tier one aut...
  • 3/25/2024 12:00:00 AM

Terre Haute is located alongside the eastern bank of the Wabash River in western Indiana. The city lies about 75 miles (121 km) west of Indianapolis. According to the 2010 census, Terre Haute has a total area of 35.272 square miles (91.35 km2), of which 34.54 square miles (89.46 km2) (or 97.92%) is land and 0.732 square miles (1.90 km2) (or 2.08%) is water. The Wabash River dominates the physical geography of the city, forming its western border. Small bluffs on the east side of city mark the edge of the historic flood plain. Lost Creek and Honey Creek drain the northern and southern sections ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Accounts Payable Clerk jobs
$41,210 to $50,920
Terre Haute, Indiana area prices
were up 1.3% from a year ago

Accounts Payable Clerk in Saint Cloud, MN
An Accounts Payable Clerk must learn the trick of multitasking and help the staff balance the competing demands of their time and energy that they are expected to handle multiple priorities every day without compromising on the effectiveness of the work done.
December 13, 2019
Accounts Payable Clerk in Troy, NY
In charge of all tasks related to purchasing from start to finish, including generating purchase orders, overseeing inventory department, and accounts payable responsibilities.
January 24, 2020
Accounts Payable Clerk in Galveston, TX
The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).
January 21, 2020