Accounts Payable Clerk jobs in North Carolina

Albemarle Commission

Accounts Payable Clerk

Location Hertford, NC Job Type Full Time or Part Time

Division Finance & Operations Department Finance

Description

Under general supervision, an employee in this position has primary responsibility for preparing, maintaining, and processing accounting records and financial transactions related to accounts payable for Albemarle Commission. Duties related to this position primarily focus on the processing of invoices and reimbursements for payment, maintaining adequate check files, and communicating with vendors and Albemarle Commission personnel to resolve billing discrepancies. Other duties related to this position involve assisting the Finance Officer with Quarterly and Monthly Expenditure Drawdown Reports and posting Accounts Receivables to the accounting software. Duties assigned may vary according to the specific needs of the Finance Department. This position reports to the Finance Officer.

Essential Duties

· Process invoices for payment by generating and posting vouchers, posting checks to the general ledger, and printing and forwarding applicable voucher and check reports to the Finance Officer. Also responsible for printing, folding, and mailing checks.

· Ensure timely and accurate payment of invoices in accordance with Albemarle Commission’s policies and procedures.

· Reconcile invoices to purchase orders to ensure correct calculations, proper approvals, and addresses prior to processing payments.

· Maintain purchase orders in the financial system, closing out purchase orders at the end of each fiscal year.

· Maintain copies of all lease contracts and verify billing terms and amounts as invoices are received. This is an essential part of GASB 87 for year-end audit.

· Process requests to void and reissue replacement accounts payable checks.

· Process travel requests. Ensure all travel paperwork is complete, fully approved and in accordance with state guidelines.

· Collaborate with the Finance Officer in the annual escheat process, to include following up with vendors who have uncashed checks.

· Communicate with staff and outside contacts to provide financial and accounting information and support as needed.

· Complete annual Sales & Use Tax Report through NCDOR.

· Complete annual 1099 Year End Process.

· Accurately posting all daily deposit information (checks, wires, etc.) to the general ledger.

· Scan all accounts payable invoices using TCM/Munis software.

· Cross-train on other Finance functions.

Qualifications

Education and Experience Required

· Associate’s degree in accounting from an appropriately accredited institution, or High school or General Educational Development (GED) diploma and four (4) years of experience in accounting work; or an equivalent combination of education and experience.

· Highly proficient in Microsoft Office including Excel and Word.

Education and Experience Preferred

· Prior knowledge of and/or use of Munis Financial Software System.

· Working knowledge of GAAP and GASB as well as governmental accounting practice.

· Prior Accounts Payable and Accounts Receivable experience preferred.

Required Documents

· NC State Application PD-107 (Please go to: https://albemarlecommission.org/category/career-opportunities/)

· Resume

· Cover Letter (optional)

· References (3)

Job Types: Full-time, Part-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• Associate (Preferred)

Work Location: In person