Accounts Payable Clerk jobs in Montana

Accounts Payable Clerk supports the day-to-day operational activities of an accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Additionally, Accounts Payable Clerk responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)

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Accounts Payable Clerk
  • Lewistown School District 1
  • Lewistown, MT PART_TIME
  • Lewistown Public Schools

    Job Description

     

    Job Title:               RECEIVING/ACCOUNTS PAYABLE CLERK                 

    Classification:        PURCH/REC

    Reports To:           Business Manager/Clerk and Superintendent

    FLSA Status:         Non-exempt/Classified

    Approved By:        Rebekah Rhoades

    Approved Date:     September 1, 2022

    Work Hours:         5 Hours/Day, 5 Days/Week, 12 Months/Year

     

     

    SUMMARY:  To assure smooth and efficient operation of the assigned office area.  Receiving Clerk will effectively manage all required computer records for the district, and generate necessary reports in a timely fashion.  In all instances, employee will maintain necessary confidentiality.

     

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES:  Other duties may be assigned

     

    • Daily Mail – Open and stamp mail received; match invoices to purchase orders; balance vendor statements.
    • Daily check-in of all freight received. Must be able to lift and/or move up to 50 pounds.
    • Contacts vendor(s) regarding defective or unacceptable goods or services.
    • Packs goods for return of defective or incorrect items to vendor(s) and processes UPS paperwork for return.
    • Assist with Accounts Payable – need to be able to process invoices/purchase orders for payment which includes: matching invoices to purchase orders; verifying vendor remittance addresses; paying bills in a timely manner to take advantage of discounts offered; verifying invoice payments are not duplicates; contacting vendors for copies of missing invoices; monthly balancing and payment of credit card accounts.
    • Fixed Assets – After each batch of claims is completed, pull purchase orders that obtain minor and major purchases and enter in computer program. Send sites their inventory tags to be attached to their inventory.  Submit classroom reports to each building for verification of inventory per room.  Enter adjustments to inventory as submitted by staff throughout the year.  Performs yearly video inventory.
    • Year End – All purchase orders need to be received and paid by June 30 of each year. This involves contacting vendors and making sure shipments and invoices are received and paid by this date.  After last batch of claims is paid, funds are balanced and year-end reports are run.  Track and record all obligations carried forward to new fiscal year.  Assists with year-end roll of records and set-up of new school year on computer system.
    • Works cooperatively and effectively with staff, supervisor, and public.
    • Provides feedback to supervisor(s) for implementing ideas, which will make the work assigned more efficient and effective.
    • Accurately prepare a variety of materials, such as business letters, reports, memos, monthly statements, etc. from rough draft or corrected copy.
    • Must be willing to cross train in all Central Office departments.
    • Operates office equipment and central telephone system.
    • Files correspondence and other records.

     

    This job description is not intended to be all-inclusive and the employee will also perform other duties as assigned by the Business Manager/Clerk or the Superintendent of Schools.

     

     

    QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION and/or EXPERIENCEMust have a high school diploma or equivalent.  Must have at least two (2) years accounting/bookkeeping experience with emphasis on accounts payable or an equivalent amount of education in that field.  Experience with school accounting preferred.  Must be proficient in the business area, including keyboarding skills, ten-key, filing, record keeping and the use of computers and database software programs.

     

    LANGUAGE SKILLSAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

     

    MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent.

     

    TECHNOLOGY SKILLSThe work environment has increasingly become technology driven.  Lewistown Public Schools expects staff to meet reasonable expectations in the use of computers and other technology.  Must be proficient in the use of Microsoft Word and Excel.

     

    REASONING ABILITYAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.  Must maintain good composure in pressure situations.

     

    PHYSICAL DEMANDThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk, and reach with hands and arms.  The employee is occasionally required to climb or balance; stoop, kneel, crouch.  The employee must be able to lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

     

    WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

     

    PERSONAL CHARACTERISTICSEmployees of Lewistown Public Schools must exhibit acceptable work habits and perform tasks in a professional manner by adhering to the following guidelines:  Maintain proper grooming and dress consistent with the type of task being performed; be regular in attendance and punctual for work; initiate tasks in a self-directed manner and perform work with a minimum of supervision; organize work and manage time to achieve efficiency and high quality of work; perform tasks neatly and accurately in accordance with desired quality and quantity; provide feedback to supervisor(s) for implementing ideas which will make the work assigned more effective and efficient; maintain self control and a friendly, outgoing disposition; and maintain confidentiality of related work matters as applicable.

     

    DRUG FREE WORKPLACEScreening tests for alcohol and illegal drug use may be required before hiring and during your employment in Lewistown Public Schools.  Employees of Lewistown Public Schools must submit to a fingerprint criminal background check.  Any appointment will be contingent upon the results of the criminal background report received from the Department of Justice, which must be acceptable to the Board of Trustees, in its sole discretion.

     

    EVALUATIONPerformance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Professional Personnel.

  • 23 Days Ago

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Accounts Payable/Receivable Clerk
  • Beaverhead Motors
  • Dillon, MT FULL_TIME
  • JOB SUMMARY: We are looking for an Accounts Payable/Receivable Clerk to join our growing team! The right candidate will have a background in Accounting and has strong communication skills. We need som...
  • Just Posted

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Accounts Payable Clerk
  • Livingston HealthCare
  • Livingston, MT FULL_TIME
  • JOB SUMMARY: Responsible for the accurate and timely preparation and processing of all invoices for payment. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: Responsible for maintaining the accounts...
  • 10 Days Ago

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Accounts Payable Clerk (On-Site), $18+/hour!
  • Corwin Auto Group
  • Kalispell, MT FULL_TIME
  • 2565 Hwy 93, Kalispell, MT 59901 ACCOUNTS PAYABLE CLERK Excellent Income & Great Benefits! Previous AP experience required. Dealership experience is a plus! Corwin Motors and Corwin Honda of Kalispell...
  • 1 Day Ago

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Accounts Payable Manager
  • Opportunity Bank of Montana
  • Helena, MT FULL_TIME
  • Opportunity Bank of Montana offers careers in banking with a comprehensive training program, work life balance and meaningful commitment to your community. Are you looking for more than just a job? Ar...
  • 20 Days Ago

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DHRD Accounts Payable Technician
  • Confederated Salish and Kootenai Tribes
  • Pablo, MT FULL_TIME
  • CONFEDERATED SALISH AND KOOTENAI TRIBES OF THE FLATHEAD NATION PO BOX 278 PABLO MT 59855 (406) 675-2700 PERSONNEL OFFICE FAX: (406) 675-2711 WEBSITE ADDRESS: csktribes.org E-mail: shelley.grenier@cskt...
  • 1 Day Ago

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Accounts Payable Clerk
  • Addison Group
  • Washington, DC
  • Role: Accounts Payable Clerk Hiring Type: Permanent Office Schedule: in office 2x a week Location: Washington D.C Salary...
  • 3/29/2024 12:00:00 AM

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Accounts Payable Clerk
  • AtWork Group
  • Decatur, AL
  • Job Overview: At Work Personnel Decatur is seeking a detail-oriented and organized individual for an Accounts Payable Cl...
  • 3/28/2024 12:00:00 AM

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Account Payable Clerk
  • AAMM Co
  • Kansas City, MO
  • Job Description Job Description Job Responsibilities Manage basic office administrative tasks including filing, printing...
  • 3/28/2024 12:00:00 AM

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Accounts payables Clerk
  • Integr8staff
  • Newport Beach, CA
  • Job Description Job Description Job Title – Accounts Payable Clerk Company Location – Newport Beach, CA On-site | Full T...
  • 3/28/2024 12:00:00 AM

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Accounts Payable Clerk
  • Surge Staffing
  • Bellevue, OH
  • Job Description Job Description Job Summary: As an integral member of our finance team, the Accounts Payable Clerk will ...
  • 3/26/2024 12:00:00 AM

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Accounts Payable Clerk
  • Hire Military Talent
  • Opa Locka, FL
  • Accounts Payable Clerk Job Description: The Accounts Payable Clerk will be primarily responsible for acquiring and proce...
  • 3/25/2024 12:00:00 AM

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Part time Accounts Payable Clerk
  • Manpower
  • Huntington, WV
  • Our Health Care client in Huntington is looking for an Accounts Payable Clerk! Pay: 15.00-16.00 Based on experience Educ...
  • 3/25/2024 12:00:00 AM

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Accounts Payable Clerk
  • Rand Employment Solutions
  • Fresno, CA
  • Job Description Job Description Roles & Responsibilities Post business transactions, process invoices, verify financial ...
  • 3/25/2024 12:00:00 AM

Montana (/mɒnˈtænə/ (listen)) is a landlocked state in the Northwestern United States. Montana has several nicknames, although none are official, including "Big Sky Country" and "The Treasure State", and slogans that include "Land of the Shining Mountains" and more recently "The Last Best Place". Montana is the 4th largest in area, the 8th least populous, and the 3rd least densely populated of the 50 U.S. states. The western half of Montana contains numerous mountain ranges. Smaller island ranges are found throughout the state. In all, 77 named ranges are part of the Rocky Mountains. The easte...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Accounts Payable Clerk jobs
$41,034 to $50,703

Accounts Payable Clerk in Roanoke, VA
It might also be necessary to process refunds, send payment reminder notices, address insufficient payments, refer delinquent accounts to collection agencies and solve payment disputes.
January 31, 2020
Accounts Payable Clerk in Santa Fe, NM
The accounts payable clerk is responsible for identifying procurement opportunities based on AP spending.
February 24, 2020
Accounts Payable Clerk in Austin, TX
If you’re hired as strictly an accounts payable clerk, you probably won’t need to actually complete any duties associated with an accounts receivable position, but you’ll be expected to have general knowledge of both.
November 27, 2019