Accounts Payable Clerk supports the day-to-day operational activities of an accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Additionally, Accounts Payable Clerk responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Job Description – Accounts Receivable/Accounts Payable Clerk
The mission of STEM NOLA is to grow future Innovators, Creators, and Entrepreneurs through inspiration, engagement, and exposure. Members of the community will learn about opportunities in the fields of Science, Technology, Engineering, and Math (STEM).
Overview: The Accounts Receivable and Accounts Payable Clerk is a critical role on the STEM NOLA team that ensures proper coding of program and vendor invoices and keeping and tracking of financial transactions. The position is responsible for assisting with financial accounting, invoicing, tracking of finance transactions, payroll record-keeping, and payroll processing procedures. Specifically, s/he will help STEM NOLA Finance and Administration leadership ensure that all budgets, expenses, and receipts are accurately recorded and grant funded expenses are properly allocated to benefitting divisions, in partnership with the accounting senior staff. The role requires incredible attention to detail, good writing skills, effective communication, and a passion for technology assisted financial systems. This position reports to the Chief Financial Officer or designee of the CEO.
Budgeting and Reporting
· Ensure proper allocation of grant funding to expenses in division budgets.
· Assist in the creation of department grant spending reports.
· Assist senior accounting staff in creating company finance reports for CEO or Board use.
Accounting Functions
· Establishes and/or maintains financial status by developing and implementing systems for collecting, analyzing, verifying, and reporting financial information.
· In partnership with senior accounting staff, coordinates the collection, consolidation, and evaluation of financial data and preparing special reports.
· Assists in maintaining financial security by enforcing and/or establishing internal controls for cash, credit cards, or vendor related account usage.
· Assist with A/P, A/R, and inventory functions.
· Assist with reception desk coverage weekly, with a commitment to provide the highest level of customer satisfaction.
· Interact with staff in a professional manner and respond to their requests efficiently and effectively, so as to ease and improve communications regarding finances.
Requirements: Education and Experience:
· Minimum High School Diploma or equivalent
· Minimum of 1-3 years of experience in Accounts Payable and Accounts Receivable in government, education, or non-profit settings.
· Demonstrates understanding of basic principles of finance accounting and bookkeeping.
· Minimum 2-yr QuickBooks Experience
· Minimum 2-yr Microsoft Suite (must be highly proficient in using Excel)
· Proven ability to calculate, post and manage accounting figures and financial records.
· Proven data entry skills with a knack for numbers
● Is familiar with financial functions and record-keeping nuances of corporate funding and various grant types.
● Is a natural collaborator and critical thinker, works well with a team, and is able to determine priorities with limited to no supporting information.
● Able to stay on task and on schedule with minimal supervision.
● Models kindness, compassion, and understanding.
● Stays up to date with current trends in STEM, financial resources, and the non-profit space and thinks critically about how to bring cutting edge ideas to the Executive Team.
● Comfortable working with technology of various formats, including Microsoft Office, G-Suite, Adobe, Zoom, QuickBooks, and relevant apps (i.e. Basecamp)
● Available to work days, evenings, weekends, and some holiday periods, if needed.
This Position Is:
● Full time, salaried, minimum of 40 hours per week.
● May require some company-sponsored travel
● Requires passage of a full background check (state and federally mediated)
The information contained in this job description is not an exhaustive list of the duties to be
performed for this position. Adjustments may be made at any time as deemed necessary by STEM NOLA Executive administration.
Job Type: Full-time
Pay: From $32,000.00 per year
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Work Location: In person