Accounts Payable Clerk jobs in Alexandria, VA

The Accounts Payable/Accounts Receivable Clerk is responsible for accurately and efficiently processing financial transactions related to both accounts payable and accounts receivable, ensuring the organization's financial records are up-to-date and accurate.

Key Responsibilities:

• Accounts Payable:

  • Receive and review invoices from vendors.

  • Code and enter invoices into the accounting system.

  • Prepare and process payments to vendors

  • Reconcile vendor statements and resolve discrepancies.

  • Maintain organized records of all accounts payable transactions.

• Accounts Receivable:

  • Generate and send invoices to customers.

  • Monitor customer accounts to ensure timely payment of outstanding balances.

  • Follow up with customers on overdue payments through phone calls, emails, or other communication methods.

  • Post and apply customer payments to the appropriate accounts in the accounting system.

  • Prepare and send account statements to customers on a regular basis.

  • Reconcile accounts receivable records and resolve any discrepancies.

• General Accounting Support:

  • Assist with month-end and year-end financial close processes.

  • Support the finance team in generating financial reports as needed.

  • Maintain accurate and organized financial records and documents.

  • Provide excellent customer service to both internal and external stakeholders, addressing inquiries and concerns promptly.

Qualifications:

• High school diploma or equivalent; some college-level accounting coursework or a related degree is a plus.

• Previous experience in accounts payable, accounts receivable, or general accounting is preferred.

• Proficiency in using accounting software and Microsoft Office, particularly Excel.

• Strong attention to detail and organizational skills.

• Excellent communication and interpersonal skills.

• Basic understanding of accounting principles and financial processes.

• Ability to work independently and as part of a team.

• Knowledge of relevant laws and regulations related to financial transactions.