Accounts Payable Analyst jobs in Thousand Oaks, CA
Recently Added Accounts Payable Analyst jobs
Accounts Payable Analyst - RFO
- Reiter Affiliated Companies
-
Oxnard, CA
FULL_TIME
-
Job contributions and key responsibilities/ Contribuciones y Responsabilidades Clave:
Invoice Processing
- Open and scan all mail daily and forward all invoices to RFOInvoices email box and ensure all other scanned mail is sent to the appropriate person.
- Monitor and manage RFO Invoices email box ensuring all invoices are sent to email box and other information is appropriately sent to the correct person.
- Meticulously review invoices for accuracy and completeness, gather proper supporting documentation, and route for required approvals.
- Process all invoices and route for approvals within 24 hours of receipt.
- Follow up on any invoice approval requests after 72 hours from 1st email.
- Research and resolve discrepancies with vendors promptly and professionally.
- Apply appropriate coding to all invoices to ensure proper entity and expense category.
- Process invoices or requests for reimbursement for the family ensuring timely reimbursement into the appropriate bank account.
- Process Concur (expense reimbursement) process for RFO.
- Process all grants/donations for charitable organizations by the Family Foundations.
- Enter invoice data accurately and efficiently into the accounting system.
- Facilitate all automatic payments (credit cards, utilities, etc.) ensuring they are properly recorded with the appropriate supporting documents in the accounts payable module.
- Track, process and manage all property taxes and insurance premiums ensuring they are processed and recorded in a timely manner.
- Apply appropriate coding to all invoices to ensure proper expense categorization.
Payment Processing
- Prepare payment batches by entity (ACH, credit card, Zelle, wire or checks), confirm available funds and request approval from the CFO.
- Schedule and process payments to vendors according to established payment terms.
- Utilize various payment methods (e.g., checks, ACH, wire transfers) in compliance with company policies
- Monitor due dates and proactively manage potential payment delays to avoid penalties
- Actively manage conversion of check vendors to e-payments by contacting vendors and gathering the appropriate information
Vendor Management
- Verbally confirm all electronic payment information with the vendor prior to first payment.
- Ensure all W-9’s are received and set up in the vendor master prior to first payment.
- Maintain and request updates for all vendor information, ensuring accuracy and completeness.
- Respond promptly to any vendor inquiries and resolve issues politely and effectively.
- Follows up and calls vendors on all outstanding checks aged over 30 days.
- Leads the reduction of physical mail to electronic invoices/statements or online access.
- Supports vendor and customer master maintenance.
- Facilitates annual 1099 process in an accurate and timely manner.
Administrative Support
- Scans/organizes documents as necessary for RFO team (legal documents, land assets, scan documents from storage when needed)
- Manages offsite document storage (list of contents, box delivery to office/storage)
- Coordinates packages/document shipping
Other
- Coordinate, gather and process all hourly employee (Nanny’s, ANR, etc.) time
- Assist with grant administration and reporting.
- Assists with the preparation of information needed to support annual audits, budgeting or tax reporting purposes.
- Assist with special projects as assigned by supervisor.
- Other ad hoc analysis and reporting as needed.
- Maintain a high level of confidentiality and professionalism in all interactions.
Knowledge, Skills & Abilities / Conocimientos, Destrezas y Habilidades:
- Proficient technology skills, including Microsoft Office Suite including Excel, Word and Outlook — Sage Intacct experience preferred
- Strong written and oral communication skills to effectively communicate with all levels of management
- Ability to work independently and as part of a team.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Excellent interpersonal skills including a professional and diplomatic demeanor
- Protects and maintains confidential information at all times
- Flexible, adaptable and resourceful, able to handle changing priorities and deadlines.
- Ability to identify and resolve problems in a timely manner
- Team player
- High integrity and accuracy
Education Level/ Escolaridad:
- Bachelor’s degree
Field(s) of Education / Estudios o Carreras relacionadas:
- Accounting, Finance, or related field preferred.
Years of experience/ Años de Experiencia:
- 7 years of experience in accounts payable or similar role
License required:
- Valid California Driver’s license and ability to be insured under the company insurance
Travel requirements:
- 5% - 10% travel might be required
Pay Scale: $66,560 - $73,250
- 13 Days Ago
Accounts Payable Rep II
- Community Memorial Health System
-
Ventura, CA
FULL_TIME
- Compensation Salary Range: $23.06 - $34.75 / hour The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where ne...
- 13 Days Ago
Accounts Payable Specialist
- California Lutheran University
-
Thousand Oaks, CA
FULL_TIME
- Accounts Payable Specialist Position Category: Staff (Non-Exempt) FLSA: Non-exempt FTE: 1 Location: Thousand Oaks University Background: The mission of California Lutheran University is to educate lea...
- 16 Days Ago
Accounting Specialist (Accounts Payable)
- Gold Coast Transit District (CA)
-
Oxnard, CA
FULL_TIME
- This position will perform a wide variety of activities to support the Finance Department including Accounts Payable, Payroll, and General Accounting functions. This role will collaborate with Finance...
- 17 Days Ago
Accounts Payable Specialist
- Robert Half
-
Camarillo, CA
OTHER
- Robert Half is partnered with an established manufacturing company and we are seeking an experienced Accounts Payable (AP) Specialist to join their finance department. The ideal candidate will have a ...
- 1 Day Ago
Accounts Payable Clerk
- Robert Half
-
Moorpark, CA
PER_DIEM
- Robert Half has a great opportunity available for an Accounts Payable (A/P) Clerk with an organization that offers an appealing company culture among highly skilled professionals. The candidate in thi...
- 2 Days Ago
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0 Accounts Payable Analyst jobs found in Thousand Oaks, CA area
AP Specialist
- GHJ Search and Staffing
-
Santa Monica, CA
- Job Description Job Description We have partnered with a well-respected education organization to find their next Accoun...
- 4/19/2024 12:00:00 AM
Staff Accountant
- MedPOINT Management
-
Thousand Oaks, CA
- Job Description Job Description Summary: The Staff Accountant is an integral part of the Finance team to provide financi...
- 4/19/2024 12:00:00 AM
Staff Accountant
- HK Lighting LLC
-
Thousand Oaks, CA
- Job Description Job Description HK Lighting has an immediate opening for a Staff Accountant to join our team! The ideal ...
- 4/19/2024 12:00:00 AM
Staff Accountant
- Century Group
-
Westlake Village, CA
- Job Description Job Description Century Group is partnering with a client who is seeking a Staff Account to join their t...
- 4/19/2024 12:00:00 AM
Full Charge Bookkeeper
- Weiss CPA Group LLP
-
Westlake Village, CA
- Job Description Job Description Description - Full-time position in Westlake Village accounting/tax office. Must be fami...
- 4/18/2024 12:00:00 AM
Staff Accountant/Bookkeeper
- Security Paving Company Inc.
-
Westlake Village, CA
- Job Description Job Description Security Paving Company is looking for an organized, self-motivated professional to join...
- 4/16/2024 12:00:00 AM
Controller
- Kinamed Inc
-
Camarillo, CA
- Job Description Job Description CONTROLLER Kinamed, Inc. is a privately owned manufacturer of medical devices for orthop...
- 4/16/2024 12:00:00 AM
Property Accountant
- NewMark Merrill
-
Calabasas, CA
- Doing retail better. This mantra has guided NewMark Merrill over the last 40 years: through changes, challenges, varied ...
- 4/16/2024 12:00:00 AM
About Thousand Oaks, California
Thousand Oaks is the second-largest city in Ventura County, California, United States. It is in the northwestern part of Greater Los Angeles, approximately 40 miles (64 km) from Downtown Los Angeles and is less than 15 miles (24 km) from the Los Angeles neighborhood of Woodland Hills. It is named after the many oak trees present in the area, and the city seal is adorned with an oak.
The city forms the central populated core of the Conejo Valley. Thousand Oaks was incorporated in 1964, but has since expanded to the west and east. Two-thirds of neighboring Westlake Village and most of Newbury Pa...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Accounts Payable Analyst jobs
$44,309 to $56,796
Thousand Oaks, California area prices
were up 2.5% from a year ago
were up 2.5% from a year ago
What does an Accounts Payable Analyst do?
Accounts Payable Analyst
Reconciles processed work by verifying entries and comparing system reports to balances.
December 13, 2020
Prepare financial reports, summaries, trends and variance reports to support internal and external reporting requirements and presentations.
March 19, 2021
Provide assistance with processing of expense reports for reimbursable cash expenditures and preparation of year-end information package for financial statement and corporate tax return.
April 25, 2021
Develop and publish AP analysis to identify issues such as incorrect unit price, variance discrepancies, goods not received, duplicate invoices to enable AP and Purchasing collectively resolving them on a timely basis.
May 11, 2021
Complete billbacks of invoices that are paid on behalf of multiple entities, such as the corporate credit card, gas cards for vehicles, workers compensation insurance, Home Depot card, and UPS.
May 16, 2021
Performs the analysis and interpretation of data, which will include partnering with various departments to deliver reporting needed.
June 12, 2021
Assist with various projects including, but not limited to, vendor master integration, payables recovery research and resolution, aged item resolution and inquiry management.
June 30, 2021
Review and correct discrepancies in accounting documents, reconcile and balance accounting reports.
July 17, 2021