Accounts Payable Analyst jobs in Apple Valley, CA

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Travel Department Lead (Administrative Analyst/Specialist Exempt III), Accounts Payable
  • California State University, San Bernardino
  • San Bernardino, CA FULL_TIME
  • Travel Department Lead (Administrative Analyst/Specialist Exempt III), Accounts Payable
    California State University, San Bernardino

    Job No: 528855
    Work type: Staff
    Categories: Unit 9 - CSUEU - Technical Support Services, Finance/Accounting, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:

    Under general direction, the Travel Department Lead acts as the subject matter expert for the University Travel and Corporate Card reconciliation tool in Concur. Serves as the primary liaison between the expense management application system provider and campus functional units to identify, resolve business programming issues and design application business rules for modification and implementation.

    The Travel Department Lead coordinates all aspects of ongoing system maintenance and system modifications, that includes transitions to updated system versions, new interfaces and new travel products. Develop and create business intelligence reporting, financial reports, providing qualitative information to the management on an ongoing basis. Provide standard reports from the Cognos BI environment, to monitor system performance, effectiveness, cost savings and potential improvement opportunities. They are responsible for the audit and control of business expenses, reviewing data to detect and confront potential fraud or error. The Travel Department Lead will provide Lead work direction to staff in travel claims processing, Corporate Card reconciliation operations and campus training of the Concur module.

    Responsibilities include, but are not limited to:
    • Provide lead work direction of the Accounting Technicians in the processing and auditing of travel and corporate card reconciliation payments and other assigned Travel Department duties.
    • The Travel Lead acts as the Subject matter expert (SME) for the University's Travel and Guest Travel (non-employee travel) services, and related CSU/campus travel guidelines, Direct Payment (Corporate Card) and associated procedures and policies for San Bernardino and Palm Desert campuses, which includes the auxiliary operations as well as the stateside.
    • Responsible for providing comprehensive financial management and analysis services that includes developing, interpreting, and implementing financial concepts for financial planning, forecasting, modeling and internal controls for all travel and financial funds, functions and processes of the University.
    • Serves as the primary liaison between financial expense system application and IT department, and the campus functional units to identify and resolve programming and business rule implementation.
    • Responsible for regular audits and assessments of the travel data, in compliance with CSU/Integrated California State University Administrative Manual (ICSUAM) policies, campus procedures and other related administrative guidelines
    • Responsible for loading the Standard Accounting Extract (SAE) Cost file from expense management system application to PeopleSoft Database
    • Involved in activities that include historical trend reporting and future forecasting and planning using principles of management.
    • Develop quantitative methods for management to enhance reporting and provide more accurate data to higher management.
    • Responsible for the portfolio management of travel and direct purchasing (Corporate Card) data of the university
    • Lead and support projects designed to implement changes or add functionality to the technology with a focus on ensuring a positive end user experience.
    • Leading projects related to Risk Management and provided better assessment of statistics by analyzing the current trend data of travel.
    • Regular reporting and conducting risk assessments of current situations.
    • Responsible for handling and overseeing the daily processing of payments in the expense management application.
    • Manages new projects and enhancements of existing projects from conception through implementation, i.e campus wide Corporate Card project implementation and ongoing maintenance, implementation of the student/group travel and guest policy, personal mobile device stipend reimbursements, etc.
    • Member of the Financial Affairs Collaboration Team (FACT) and the Travel Advisory Council (TAC), and responsible for advising the groups of priorities, changes to policy, needed system improvements and when/where central support is constructive.
    • Coordinate all aspects of ongoing system maintenance, and responsible for system modifications required by changes in CSU/campus guidelines/policies: transitions to updated system versions, new interfaces and new products and applications.
    • Financial business configuration and administering expense reporting system including but not limited to user administration, imports/exports, forms, workflows, audit rules, integration with Peoplesoft Finance upstream / downstream systems.
    • Reconcile daily, weekly and monthly travel & expense accounts within expense reporting system and the ERP system - Peoplesoft.
    • Responsible for fiscal year-end closing of expense data for the University, this includes reviewing and adjusting all accounts, general ledger codes etc. to reflect the activities for the fiscal year.
    • Responsible for loading general ledger codes to the expense reporting system to better analyze and interpret correct accounting principles.
    • Conduct program analysis, provide reports and evaluating financial data; develop methods, policies and procedures to achieve programmatic objectives.
    • Responsible for developing and implementing best business practices for expense reimbursement.
    • Monitor preferred suppliers and service provider performance, reconcile service level agreements (SLA) with our campus contract.
    • Develop and maintain program documentation, including procedures, contacts and policies, to ensure adequate program supporting documentation and audit compliance
    • Assess local adoption of and compliance with program objectives and policies. Identifying local trends and patterns as result of data analysis
    • Serve as the CSUSB representative for all travel, expense reimbursement, and expense disbursement matters on campus and in system wide forums.
    • Audit and certify claimed expenses to ensure compliance, detect error or potential fraud and report accordingly.
    • Candidate/Visitor Expense Reimbursements
    • Create and manage a Concur application (app) that allows for visitors, university guests, volunteers, candidates, and students, etc. to be compensated for their valid travel expenses.
    • Integrate and design a process application within Concur that is a simplified expense reporting tool that will require specific audit rules and workflow.
    • This app will directly integrate with Concur travel and require ongoing maintenance to ensure that it abides by the current rules (state travel bans, mileage reimbursement rates, meals allowances, etc.) and campus policies.
    • Plan and create financial business and travel reports in Cognos Query Studio. The reports include various list reports, grouped reports, cross tab reports, chart reports and drill through Cognos reports.
    • Develop the financial reports to provide qualitative information to management regularly, this includes customizing, automating and scheduling reporting.
    • Provide standard financial reports from the Cognos BI environment, monitor system performance, effectiveness, cost savings and potential improvement opportunities.
    • Create dashboard reports to present critical University data in a single report.
    • Financial cost reporting of bank corporate cards, provide data to management.
    • Conduct monthly testing of expense reporting system updates and enhancements to the system.
    • Manage new users, system delegates and system processors, in a multi-campus environment.
    • Coordinates with various teams for integration of core ERP systems like Peoplesoft, DOC (duty of care), etc. in the expense reporting system
    • Collaborate with department heads to establish user accounts and resolve financial system-related travel transaction issues.
    • Assist with workflow management in the expense reporting system, including monitoring unassigned and unapproved transactions.
    • Recommend enhancements to existing controls to reduce the risk of fraud, duplicate reimbursements and inefficient processes/controls.
    • Act as subject matter expert during acquisitions, campus expansion, cross functional disbursement activities and system enhancements/upgrades
    • Administrating the Travel Department/Corporate Card webpage, that includes content restructuring and designing of the webpage.
    • Conduct periodic needs assessments and develop effective training programs, materials (including electronic media) and course offerings.
    • Evaluate training programs and course offerings to produce a wide variety of instructional materials and web resources related to training.
    • Develop campus expense procedures and ensure compliance with CSU policies, campus procedures and other external program requirements.
    • Respond to inquiries and provide necessary information for audits and system reviews.
    • Assess customer satisfaction using online surveys and focus groups to gain input, comments and recommendation on improving services.
    • Work closely with IT representatives, web developers and system representatives to ensure that content reflect campus needs.
    • Train business users to develop/use reports for their various departmental functions.
    • Actively involved in the training of expense reporting system user interface through online and in-person demonstrations
    • Lead staff assigned to travel or Corporate Card system activities.
    • Act in the capacity of the Director of Travel when absent from the office.
    • Other duties as assigned.




    Minimum Qualifications: Required Education and Experience
    • Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS five to six years of related experience.

    Required Qualifications
    • Experienced in forecasting, analysis and reporting of financial data
    • Skilled in interpreting system-wide policies and procedures to ensure compliance
    • Ability to meet deadlines while offering the highest levels of service to campus members, management and outside vendors and visitors
    • A thorough understanding of general accounting concepts
    • Travel management and expense management experiences, preferably with Concur SAP or similar system.

    Preferred Qualifications
    • Procurement experience a plus
    • Procurement/Travel card management and administration
    • Negotiating and collaborating with travel management company
    • Managing lodging and airline small business programs
    • Data management and reporting skills
    • Employee leadership or supervisory experience
    • 5 years previous expense management, travel, disbursements, general accounting and business experience preferred

    Compensation and Benefits:

    Anticipated Hiring Range: $7,333 - $7,500 per month

    Classification Salary Range: $6,322 - $12,285 per month

    The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

    Position Information:

    Work status: Full-time/ Exempt/Probationary

    Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.

    Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.

    The application deadline is Wednesday, October 4, 2023.

    As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

    Conditions of Employment

    Background Check

    Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Mandated Reporter

    The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

    I-9

    CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

    Statement of Commitment to Diversity

    In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

    California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

    Closing Statement:

    Reasonable Accommodation

    We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu.

    Smoking

    CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

    Clery Act

    In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
  • 8 Days Ago

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Accounts Payable Clerk
  • Margaritaville Resort Palm Springs
  • Palm Springs, CA PART_TIME
  • Property Description Margaritaville Resort Palm Springs offers an exciting opportunity for job applicants looking to be a part of a vibrant and fun-loving hospitality team. Located in the iconic Palm ...
  • 19 Days Ago

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Accounts Payable Specialist
  • Robert Half
  • Coachella, CA OTHER
  • We are currently seeking an experienced Accounts Payable Specialist to join our manufacturing client. The ideal candidate will have a strong background in accounts payable with expertise in managing h...
  • 2 Days Ago

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Accounts Payable Clerk
  • Robert Half
  • Coachella, CA PER_DIEM
  • This Accounts Payable Clerk opportunity will be interesting to any detail-oriented individuals hoping to join the ranks of a successful Hi Tech Engineering company. If you want to take your career to ...
  • 2 Days Ago

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Accounts Payable/Receivable Clerk
  • indiGO Auto Group
  • Rancho Mirage, CA FULL_TIME
  • indiGO Auto Group is a globally recognized and award-winning company with an unparalleled dedication to outstanding customer care and operational excellence. indiGO Auto Group is an industry thought l...
  • 8 Days Ago

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Accounts Payable Clerk
  • Robert Half
  • San Bernardino, CA PER_DIEM
  • Are you a detail-oriented individual hoping to join the ranks of a successful company as an Accounts Payable Clerk? This position could take the right candidate's career to the next level. You will th...
  • 9 Days Ago

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Staff Accountant
  • Frontier Communities
  • Ontario, CA
  • Job Description Job Description DUTIES AND RESPONSIBILITIES: Prepare and/or review monthly and quarterly account reconci...
  • 3/28/2024 12:00:00 AM

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Staff Accountant
  • First Rate Staffing
  • San Bernardino, CA
  • Job Description Job Description Staff Accountant The Staff Accountant will assist the Accounting/Finance Department in m...
  • 3/28/2024 12:00:00 AM

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Accounting Clerk
  • Upon Phone Interview
  • Rancho Cucamonga, CA
  • Job Description Job Description AR · Post customer payment postings by recording cash, checks, and credit card transacti...
  • 3/28/2024 12:00:00 AM

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Accounts Payable Specialist
  • 347 Group, Inc.
  • Ontario, CA
  • Job Description Job Description We have an immediate opportunity for an Accounts Payable Specialist in the Los Angeles C...
  • 3/27/2024 12:00:00 AM

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Accounts Payable Clerk
  • ATC Healthcare - West
  • Upland, CA
  • Job Description Job Description ATC WEST HEALTHCARE IS CURRENTLY HIRING FOR AN ACCOUNTS PAYABLE CLERK ASSIGNMENT FOR A P...
  • 3/26/2024 12:00:00 AM

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AP Specialist
  • Constant Recruiter
  • Fontana, CA
  • Job Description Job Description Our client in Fontana is looking to fill their AP Specialist position! This is a temp-to...
  • 3/26/2024 12:00:00 AM

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Hospital Billing Collector - Patient Accounting
  • Desert Valley Hospital
  • Victorville, CA
  • Overview: Join an award-winning team of dedicated professionals committed to our core values of quality, compassion and ...
  • 3/26/2024 12:00:00 AM

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Accounts Payable & Receivable Specialist - Ontario, CA
  • Unicare Community Health Center
  • Ontario, CA
  • Job Description Job Description Job Summary The Accounts Payable Specialist is responsible to work collaboratively withi...
  • 3/25/2024 12:00:00 AM

Apple Valley is located at 34°31′N 117°13′W / 34.517°N 117.217°W / 34.517; -117.217 (34.5115, -117.2120). Apple Valley is located at the southern edge of the Mojave Desert. It is bordered by the cities of Victorville on the west and Hesperia on the southwest sides, with the Census-Designated Place of Lucerne Valley a distance to the east and the city of Barstow about 30 miles to the north. Apple Valley, along with Victorville, Hesperia, Adelanto and immediate surrounding areas, are commonly known as the Victor Valley. The primary thoroughfare through Apple Valley is State Route 18, which wa...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Accounts Payable Analyst jobs
$43,353 to $55,572
Apple Valley, California area prices
were up 3.0% from a year ago

Accounts Payable Analyst
Reconciles processed work by verifying entries and comparing system reports to balances.
December 13, 2020
Prepare financial reports, summaries, trends and variance reports to support internal and external reporting requirements and presentations.
March 19, 2021
Provide assistance with processing of expense reports for reimbursable cash expenditures and preparation of year-end information package for financial statement and corporate tax return.
April 25, 2021
Develop and publish AP analysis to identify issues such as incorrect unit price, variance discrepancies, goods not received, duplicate invoices to enable AP and Purchasing collectively resolving them on a timely basis.
May 11, 2021
Complete billbacks of invoices that are paid on behalf of multiple entities, such as the corporate credit card, gas cards for vehicles, workers compensation insurance, Home Depot card, and UPS.
May 16, 2021
Performs the analysis and interpretation of data, which will include partnering with various departments to deliver reporting needed.
June 12, 2021
Assist with various projects including, but not limited to, vendor master integration, payables recovery research and resolution, aged item resolution and inquiry management.
June 30, 2021
Review and correct discrepancies in accounting documents, reconcile and balance accounting reports.
July 17, 2021