Position Summary
The Accounting Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable and receivable account records/ invoices for Company’s various clients and vendors.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
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Processing daily Accounts Payable (A/P) statements/reports with computer programs
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Receiving and verifying invoices and requisitions for goods and services
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Data-entering invoices for payment
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Processing backup reports after data entry
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Managing weekly checks and recording all checks into computerized software programs
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Preparing vendor checks for mailing and listing all vendor checks in a log tracking book
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Preparing manual checks as and when required
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Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)
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Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically
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Recording administrative and office expenses in computerized programs
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Producing and preparing daily, weekly, monthly financial statements/reports for Manager
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Verifying transactions comply with financial policies and procedures established by the Company
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Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
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Performing other duties as assigned
A/R Position Summary
The A/R Clerk performs a variety of accounting clerical tasks related to the maintenance and processing of receivable account records and invoices for the Company’s various clients.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
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Processing daily Accounts Receivable (A/R) statements and reports with computer programs
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Sending and verifying invoices for goods and services
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Entering data on accounting statements
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Maintaining detailed reports of client payments by recording cash, checks, and credit card transactions
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Resolving account discrepancies and overseeing collections
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Managing weekly revenue and recording all checks into computerized software programs
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Preparing invoices for mailing and listing all checks received in a log tracking book
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Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)
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Establishing and maintaining confidential employer and business files
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Maintaining financial documents using an organized filing system as instructed electronically or non-electronically
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Producing and preparing daily, weekly, monthly financial statements/reports for Manager
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Verifying transactions comply with financial policies and procedures established by the Company
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Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
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Performing other duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
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High school diploma or G.E.D. equivalent required
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Two or more years Accounts Payable (A/P) and/or payroll experience required
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Equivalent combination of education and/or experience will be considered
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General understanding of accounting practices and principles
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Experience with automated accounting programs and systems
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Excellent computer skills;Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)
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Must possess proficient ability to communicate in English in oral and written format
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Ability to apply discretion and trust with confidential material
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Ability to maintain a high level of accuracy in preparing and entering financial data
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Ability to effectively apply analytical and problem solving skills
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Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines